Print security features that can help you comply with GDPR

Cantec data protection

We recently held a seminar in our Mullingar showroom about GDPR, print security and how our managed print service can help customers be compliant with the new regulations.

So what is GDPR?

GDPR stands for General Data Protection Regulation. This regulation emphasises security, transparency and accountability of personal data by data controllers. It also strengthens the data privacy rights of all EU citizens and takes into account new technologies and trends such as cloud computing and social media which were not previously considered.

The GDPR comes into effect on 25th May 2018. For a fuller account of GDPR and what it means to you, check out the Data Protection Commission. 

 

What procedures should your organisation consider to detect, investigate and report data breaches?

We wanted to educate our customer about GDPR and highlight the services we can offer to help them comply with the new regulations. In partnership with Canon, we invited a number of our customers to our showrooms in Mullingar to participate in an interactive presentation including live print security demonstrations.

Barbara Magrane, Partner channel manager for Canon Ireland, outlined what GDPR is and what the key changes are from the existing Data Protection regulations. She highlighted what the changes will mean for businesses and the procedures every organisation should consider.

Six key procedures every organisation should consider:

  1. Implementing the GDPR is major issue and compliance must be agreed at senior level led by the CISO or Data Protection Officer.
  2. Understand what data you need, collect and how much you need to retain. Establish procedures to delete data with confidence.
  3. Identify the flow of personal data into the organisation and how it is processed, secured, stored and deleted.
  4. Assess your current level of security and ensure it offers protection against unauthorised processing and data loss.
  5. Adopt a ‘Privacy by Design’ approach to procedures and policies to ensure compliance happens by default.
  6. Have the tools in place to investigate and react to any data breaches within the 72-hour notification period.

 

 detect, report and investigate data breaches 

Simple print security features can protect your business against a print-related Data Breach

Greg Tuohy, our Managing Director, identified the ways in which our products work to reduce data breaches, increase security and enhance compliance. Simple changes such as secure print, data encryption and deletion tools enhance compliance reducing the potential for internal and external data breaches.

Cantec print security features are the best on the market and have proved invaluable to our customers to date.

 

Greg Tuohy - Data Protection

Dave Purcell – are you GDPR compliant The Cantec Team-We Manage Print & Print Security

During the presentation, Greg and Sales Manager, Dave Purcell identified many common data breach situations and the print security features available to prevent them.

FACT – in 2016, 12.6% of all data breaches were print related.

They also gently reminded those present that ignorance of the new regulations is not a defence and the fines for non-compliance can be up to €20 million for serious infringements.

Roy Whelan, our inhouse technical guru, gave an animated demonstration of how Cantec’s print security can work in practice. Afterwards our customers took part in a lively and interesting question and answer session.

Local celebrity Ray Dolan was on hand to spice up the conversation and lighten the mood of the day. Greg presented everyone with a gift bag and a print audit voucher worth €250.

Local celebrity Ray Dolan - Cantec GDPR & Print Security Event Cantec

We had a terrific turnout and everyone actively participated in the seminar. Feedback afterwards was overwhelmingly positive and plans are already in motion to host a similar event at our Waterford showrooms.

If you would like to attend our Waterford GDPR & Print Security Event please register here. The event takes place at 11am on Wednesday 21st and Thursday 22nd February.