Effective automation made easy with SmartOffice AP

Effective Automation

SmartOffice Accounts Payable Automation

In these challenging times, when more employees are working remotely, maximizing the efficiency of the accounts process (receivable and payable) has become more essential.

SmartOffice AP is a smart, powerful cloud-based Accounts Payable Automation solution that supports remote working. It offers a completely touch-less processing experience, with full visibility from input through approvals.

No more lost invoices, data entry errors, lost VAT reclaims and unnecessary over-payments.


SmartOffice AP provides you with a structured and streamlined process for handling all incoming invoices.


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AUTOMATIC APPROVAL MATCHING

Invoices can be set for automatic approval matching with a purchase order, or manual approval with easy access to historical spend, including previous invoices for that supplier.

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VAT

SmartOffice AP handles all your VAT issues, including all Irish VAT rates, EU, and NON EU VAT accounting

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RETURNING & REJECTING INVOICES

Return & Reject Invoices between device users or via email back to your suppliers.


With SmartOffice AP you have the option to set how every invoice is approved before it is uploaded to your accounts package, from a simple single approval to a complex multi-approval process.


DATA WE CAPTURE

  • Invoice Number (Document Number)
  • Invoice Date (Document Date)
  • Purchase Order Number
  • Project Code / Number
  • Branch Name / Code
  • Asset Number / Code
  • Car/Truck Registration Number
  • Optional Fields Set by User
  • Goods Total
  • VAT

  • Invoice Total
  • Invoice Discount
  • Invoice Surcharge
  • Invoice Carriage
  • Quantity
  • Part of Kimball or Article Number
  • Part Description
  • Unit Price
  • Discount and Discount %
  • Line Total

FEATURES OF SmartOffice AP

  • Price Watch
  • Purchase Order Matching
  • GRN Matching
  • Statement Reconciliation
  • Delivery Confirmation
  • Dashboard Screen
  • Document Tracking
  • Full Knowledge Approval
  • Nominal Ledger Coding
  • Issue Checking
  • Search and Storage

Switching to SmartOffice AP could not be easier with our On-Boarding & Set-up Package. Just send us a couple of standard reports from your current accounting software and let us do the rest.

Schedule A Free Demo Now‎